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GX-09 · Financial management

Margin you can see while the job is live

Most contractors find out how a job went about six weeks after it finished. By then the only thing you can do about it is feel bad. Graftix builds the financial picture as the work happens.

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Graftix project financials for Kestrel House: contract value, agreed variations, working budget and margin, with budget, committed, actual and forecast for every cost code

Where the numbers come from

Aggregated, not re-entered

Material spend comes from the kit claimed against tasks. Labour comes from the attendance and estimates already recorded. Nobody keys anything twice, which is exactly why the figure is current rather than a month behind.

Contract value and working budget set on the project
Cost codes broken down the way your accountant wants them
Material and labour aggregated from what the project already captured
Direct cost entries for anything that falls outside purchasing

See purchasing and materials

Graftix budget against actual by cost code: budget, committed purchase orders, actual spend, forecast final and variance for materials, labour, plant, subcontract and prelims

Graftix portfolio financials: total contract value, spend to date, forecast final cost and projected margin, with contract, budget, committed, actual and margin per project

Across the business

Which job is carrying the others

Every contractor has one project quietly subsidising the rest and one that everybody assumes is fine. Portfolio financials put all of them on one screen so the assumption gets tested rather than repeated.

Every live project's position on a single screen
Roll-up across parent and child sites on campus work
Spend against budget per cost code, per job
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The real leak

Variations are where the money goes

Almost nobody loses money on the work they priced. They lose it on the work they did without pricing: the extra camera, the moved door, the three rooms added verbally at second fix. Every one of those is recoverable if it was recorded, and gone if it was not.

Site instructions and variations logged, costed and evidenced
Raised against the exact task, room or device in question
Photo evidence attached at the moment the change was agreed
Extra materials flow into pools, purchasing and cost automatically

See instructions and variations

Graftix variation order SI-004 for twelve additional data outlets: the client instruction, estimated value £3,960 awaiting agreement, the linked RFI and three photo attachments as evidence, beside the project's £6,360 value at risk

In this module

Everything in financial management

Budget and contract value

Set the contract value and working budget on every project.

Cost codes

Break the budget down to suit your own accounting.

Direct cost entries

Capture costs that fall outside the purchasing chain.

Materials aggregation

Material spend pulled from kit claimed against tasks.

Labour aggregation

Labour drawn from attendance and task estimates.

Portfolio financials

Every live project's position on one screen.

Site instructions

Instructions logged against the work they change.

Variations

Costed, evidenced and recoverable rather than forgotten.

Get started

Find out now, not in six weeks.

Put a live job in with its contract value and watch the spend build against it while there is still time to act.

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Purchasing and materials Programme Projects All features