New

Graftix Go for iPhone is now in public beta. Feedback shapes what gets built next, and beta testers keep their pricing fixed for life.

Graftix Go public beta · Pricing fixed for life

Get the app
✕

Operatives and qualifications

Your whole workforce, without paying for your whole workforce.

An operative is an employment record, not a login. Hold every person who sets foot on your sites — employees, self-employed, subcontractors — with their cards, their expiry dates and their evidence, and pay only for the people who actually log in.

Start free trial See the live demo

Included in every subscription · Seven days free · No card required

Graftix operatives register: employees and subcontractors with ECS/CSCS, IPAF, PASMA and first aid card numbers and expiry dates, amber for expiring soon and red for expired, plus RAMS sign-off and status

The commercial bit

A free operative cannot become a billable seat

Most systems in this market make you choose between holding your subcontractors' records and paying a licence for each of them. So people hold them in a spreadsheet instead, and the spreadsheet is out of date within a month. Graftix separates the two by construction, not by policy.

  • An operative is a record on your register, not a login
  • Only people who log in count as paid users, so the register never adds to your bill
  • Promoting someone to a licensed user is an explicit act, with a confirmation
  • Nobody becomes a paid user by accident
See pricing
Graftix promote-to-team-member confirmation for a pending operative: role picker and the notice that promoting adds a £20 a month seat to the subscription
Graftix qualifications for operative Lewis Hughes: ECS card, MEWP 3a/3b with an amber expiry on 23 Oct 2026, manual handling, asbestos awareness and working at height, each with card number, expiry and evidence link

Qualifications

The card, the date, and the photograph of it

Nineteen qualification types come seeded — ECS and CSCS, IPAF, PASMA, SSSTS, SMSTS, First Aid, 18th Edition, asbestos awareness, confined spaces, working at height, abrasive wheels, CPCS, NPORS, Gas Safe, face fit, fire marshal and the rest — and you can define your own on top.

  • Upload the evidence, so the card itself is on the record and not in a drawer
  • Expiry colouring that means one thing everywhere — red expired, amber within thirty days
  • A dashboard tile for what is expiring, because a lapsed card is found at the gate otherwise
  • Certificates read this register too — a signatory must hold the right card, in date on the day
See testing and certification

The competency pack

The document a principal contractor actually asks for

"Prove this person is competent to be on my site." One operative, one A4 PDF, generated from what you already hold rather than assembled the night before.

  • An identity card with the photograph and the employment type
  • Contact details and next of kin, which is the page that matters on a bad day
  • A card per qualification, with the evidence thumbnail and the expiry colour on it
  • The RAMS sign-off record — what they read, which version, and when
See safety and compliance
The Graftix operative competency pack PDF for Daniel Kowalski: identity card, qualification cards with expiry colours including an expired PASMA, and the RAMS sign-off record

Enrolment

Four states, and only the moves that make sense

Somebody's status on your register is not a free-text field, and it is not a dropdown that lets an administrator invent history. The transitions are enforced, and every change is audited.

01

Pending

On the register, not yet working. Where someone lands when an induction puts them there.

02

Invited

They have been invited to become a user and have not accepted yet.

03

Active

Working, and where most of your register sits.

04

Suspended

Off the tools for now, and back to active when it is resolved.

14 · Operatives and qualifications

In this module

Included in every subscription, however many people you hold on it.

14

The register

Search and filter by status, employment type or expiry, with a column picker per user.

Employment types

Employee, self-employed or subcontractor, recorded as what the person actually is.

Qualifications

Nineteen seeded types plus your own, each with an expiry and a place for the evidence.

Evidence uploads

A photograph of the card against the qualification it proves.

Quals expiring

A dashboard tile for what lapses next, so it is dealt with before the gate.

Competency PDF

One operative, one A4 pack, generated from the record you already keep.

Enrolment states

Pending, invited, active, suspended — only the legal moves, every change audited.

Promotion to user

An explicit, confirmed act that turns a record into a licensed seat.

Get started

Put the whole gang on it.

Including the three subcontractors you would never licence, and the labourer who starts on Monday. None of them cost you a seat.

Start free trial See pricing
Safety and compliance Testing and certification All features