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GX-05 · Task register

Granular enough to trust

A spreadsheet-style register and a kanban board over the same data, built for jobs where the task count runs into thousands rather than dozens.

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Graftix task register for Kestrel House filtered to the fire alarm trade: every detector, call point and sounder as its own row with phase, status, priority, floor, device type and assignee

Why a register, not a to-do list

Because you are managing devices, not chores

Most project tools assume a few dozen tasks with names like "finish the kitchen". A fire, security or data job has four thousand items, each of which is a physical device with an address, a location and a test result. That needs a register you can sort and filter like a spreadsheet, because that is what people were already using.

  • Spreadsheet-style view designed for volume, not a card wall
  • Kanban board over the same data when a board reads better
  • Filter by trade, floor, phase, status, assignee or custom field
  • Bulk clone repeated work across floors and buildings
Graftix kanban board of the same Kestrel House tasks: columns for open, in progress, awaiting access, ready for witness and pending approval, with trade, device type and phase on every card
Graftix task detail for CCTV dome camera CAM-08 beside the Kestrel House board: status history, a before photo of the cable route and the engineer's comment on moving the camera to clear the door frame

On every task

Your data, in your words

Custom fields carry whatever your trade needs — loop and address, circuit reference, outlet number, room configuration. Statuses and task types can be renamed to the language your business already uses on site.

  • Custom fields, searchable and filterable across the whole project
  • Renameable statuses and task types at organisation level
  • Photos, file attachments and comment threads on every task
  • Full audit history of who changed what and when

When work stops

Blockers with an owner and a clock

Work gets held up constantly. What causes arguments later is that nobody recorded why, for how long, or who was waiting on whom. A blocker is raised against the task, owned by someone, and stamped when it is released.

  • Blockers logged against the task with a reason and an owner
  • Release stamped, giving a real record of every delay
  • Dependencies linking work that cannot start until something else finishes
  • Progress by trade, floor and phase calculated from the tasks themselves
Graftix task detail with an active blocker raised against our own containment, and dependencies: starts after Containment Level 3, with Second fix as its successor

In this module

Everything in the task register

05

Task register

Spreadsheet-style view built for thousands of items.

Creating a task

Individually, in bulk, or pinned straight onto a drawing.

Workflow status and phase

Statuses that match site reality, plus install phase and progress.

Task blockers

Raised, owned and released, with a full audit trail.

Dependencies

Link work that relies on something else being finished first.

File attachments

Photos, datasheets and markups held on the task itself.

Custom fields

Whatever your trade needs, searchable project-wide.

Kanban board

Drag between statuses when a board suits the work better.

Progress tracking

Completion calculated from tasks, not estimated in a meeting.

Custom status labels

Rename statuses and types to your own site language.

Device subcategories

The device type beneath a task's trade — an access point, a patch panel, a data cabinet. Optional, and it stays optional.

Enabled trades

Turn on the trades a project actually involves, so nobody picks from a list of things you do not do.

Twenty-four hour undo

A deleted file waits in an undo window before it is destroyed, because the wrong tap happens.

Get started

Bring your worst spreadsheet.

The device schedule everyone is scared to touch. See what it looks like when it is attached to a drawing instead.

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